Costs for hiring the Palais are set by the council each year and are kept very reasonable (see 'Read our Fees and Bond Requirements' on this page).
The Palais Theatre has a number of areas/rooms for hire: the Main Hall, the upstairs Supper Room and the Nonie Carr room. To help you decide which area to hire, you can find additional information about each area/room on this page. You can also access a copy of the Palais Floor plans here
Check if the date you require appears to be available for that area/room. The calendars for each room/area are on the right side of this page. If the date appears free, return here to fill out the booking form below. If you have any questions please phone 0455 568 965.
Your booking date is not confirmed until you send us the booking form and receive confirmation that the date you request is indeed available (occasionally a booking is pencilled in, but not yet confirmed on the calendar)
Room Hire Charges
Hall hire fees and bonds are set by Council on 1 July each year.
Hire charges cover access to the hall or room hired, for the agreed period (hire fee includes time required to set up beforehand, and to clear up after the event).
It is possible that the Main Hall and the Supper Room may be hired simultaneously for two different activities. If you believe the activity you are organising is not compatible with another activity, please mention this at the time of signing the hire agreement - you may wish to consider hiring both rooms.
Note – the Franklin Palais Collective operates a small retail outlet in a room at the front of the Palais from 10am to 3pm on Fridays, Saturdays and Sundays (October to June). Funds raised by the Collective help pay the costs of operating and maintaining the Palais Theatre. If you believe the event you are organising is not compatible with this, please discuss with the Booking Officer at the time of signing the hire agreement.
|HALL HIRE FEES
(Mon - Thurs)
|HALL HIRE FEES
(Fri - Sun)
Meetings with 15 or less attendees rate: $15/hour for non-profit community organisations or groups.
Bonafide Community Groups rate: $15/hour. When the venue is hired for the purpose of conducting classes that contribute to both the health and wellbeing of the community, or by a not-for-profit organisation, the hirer may be charged under the Bonafide Community Groups rate, at the discretion of the Hall Committee. The community rate applies to venue hire only - it does not include other costs such as insurance, hire of glasses, urns, technical equipment or help etc.
Event set up and breakdown - Normal room hire rates apply for the time needed to set up prior to your event, and breakdown of the event.
If any one Hall or Meeting Room is hired more than once a week by the same user, the hire fee can be discounted by 25% (not applicable to community groups hire rates)
The Palais Management Committee manages a bond system for hall hirers, on behalf of Council. All bonds must be paid prior to the event, and are refundable when all Hall Hire Terms and Conditions are met:
- An event bond of $250 per hire (covers damage, breakages, or any additional cleaning required)
- For events where alcohol will be consumed (e.g. weddings, birthday parties, fundraisers etc.) the function bond is $500.
- Please note that on completion of your hire, the venue must be left clean and tidy, with all furniture returned to its original location – if not, there will be a minimum fee of $50 to cover any additional cleaning/tidying costs
Equipment Hire Rates
The Palais Theatre offers a number of additional items that are available for hire, if requested. All items are to be returned in a clean state and breakages must be notified to the Booking Officer.
|Glasses (wine, champagne)||$22 per 100.
(breakages = $3 per glass)
|Urn / day||$10|
|Table-top data projector + screen||$25 per use
$10 community rate
|Urn / day||$10|
We prefer hirers use their own EFTPOS machine. A $10 flat fee will be charged for
Sound System Rates
The Palais Sound System (PA + microphone) is available for use by hirers for $15.
Technical assistance is usually required to set up, demonstrate the operation of equipment, plus pack-up of equipment after the event.
An hourly fee of $24 will apply (as at July 2021), and an estimate of the total fee will be agreed with the hirer before the hire commences.
The assistance fee will start at the base level of $24; if additional time (after the first hour) is required (e.g. training, multiple visits to the Palais), each 15 minutes will be charged at $6. For example: 1.75 hours of technical support will incur a total technical fee of $42.
Digital cinema projector
- $100 per use/day (includes technical assistance)
- Community Rate $70.00 per use/day (includes technical assistance)
- A separate bond of $250 is applicable and must be paid prior to the event
Before your hire begins, we will let you know what we expect from hirers regarding tidying up and cleaning at the conclusion of an event. Hirers will be charged a fee to cover the cost of additional rubbish disposal, or cleaning or tidying up if required after the event.
If you wish the Palais contract cleaner to clean on your behalf, this needs to be agreed with them, and arranged at least 2 weeks ahead of your event. Please mention this to our Booking Officer well ahead of your hire. the contract cleaners contact details are:
0409 563 357
Hall Hirers must protect themselves and ensure they are covered by Public Liability Insurance of at least 20 million dollars. Hirers have the choice of either:
- Obtaining or use their own public liability insurance. Many community organisations already have their own insurance policy, which covers their activities. (Council does require us to obtain a copy of the certificate of insurance), or
- Pay a fee and be covered under the Councils insurance policy. This fee is $30 per event, for a maximum of 12 bookings a year.
If you are running a commercial concern judged a high risk activity you must have your own insurance (e.g. Market, concert, sporting function). If you're unsure we recommend you seek advice from the council prior to booking.
Please download and complete our Hall Hire Agreement Form, once you have completed it please post to:Palais Booking Officer 3388 Huon Hwy, Franklin TAS, 7113
The Palais has limited food preparation and food warming facilities. Please discuss your needs with the Booking Officer prior to confirming your booking to avoid potential disappointment. Charities and community organisations play an important role in our community, and fundraising events are a major contribution to the work of the community. But no one wants people to get sick from the food they eat at these events. In Australia, Food Standards Australia New Zealand law places important responsibilities on the proprietor of a food business. If you are the organiser of an event or an official of a charity or community organisation that is selling food, it is necessary to be aware of these responsibilities. Complying with the law is straightforward if you understand your legal responsibilities and plan your events properly and in good time. Please follow the link to the Food Standards Australia New Zealand Charities and Community Organisations Fact Sheets here to view or download any required facts sheets for food safety standards when catering an event.
The Council grants the hire of Hall / Meeting Room subject to the following conditions:
The right to use the Hall/Meeting Room is subject to the Council/Hall Management Committee receiving an application in the required form signed by the proposed hirer undertaking to comply with these conditions. If the proposed hirer is a club, the application must include the personal undertaking by an office bearer of the club.
2. SECURITY BOND
A security bond as required by Council shall be paid by the hirer at the time of booking as a guarantee of fulfilment of these conditions, and as security against damage to the building or any fittings and furniture contained therein, and for any cleaning arranged by the Council/Hall Management Committee resulting from the hirer’s use of the premises. The hirer shall be liable on demand by the Council to pay any further amount in excess of such bond to meet the full cost of such damage or cleaning. If there is no breach of the conditions of usage or damage to the building or any fittings and furniture therein or abnormal cleaning the deposit will be returned within 1 week of the use of the premises.
3. HIRE FEES
Hire Fees shall be as determined by the Council on an annual basis.
4. CANCELLATION OF BOOKING
Any cancellation of a booking for the hire of the premises shall be made at least 24 hours prior to the date of the function otherwise half the hire fee may be forfeited to the Council/Hall Management Committee.
The hirer shall take out and keep current during the period of hire a public liability insurance policy insuring for a sum of not less than twenty (20) million dollars, insuring against all actions, costs, claims, charges, expenses and damages whatsoever which may be brought or made or claimed against the Council or the hirer or both arising out of or in relation to the hiring arrangement. Proof of this policy must be by way of a Certificate of Currency, which must be annexed to this agreement, and form part of the agreement. A Council held public liability insurance policy may be made available to jointly cover the hirer but not in all circumstances. The availability of Council’s public liability insurance policy cover is dependent on the activity that will be carried out within the Premises. If a hirer is eligible for the cover they may access it up to a maximum of 12 uses throughout the year and at a cost of $30 per use.
6. ACTS AND REGULATIONS
The hirer will comply with all Acts, Regulations and By-laws and obtain any required permits where applicable relevant to the activity being undertaken as part of this application.
7. PERMISSION TO OCCUPY
The right conferred on the hirer shall be a permission to occupy and shall not be construed as a tenancy. Nothing contained in these conditions shall confer on a regular hirer the right to exclusive possession and the Council may at its discretion allow other individuals and groups to have casual use of the premises.
Hirers that are granted permission to use the Hall/Meeting Room shall not assign the right of use to any person, organisation or body.
If the hirer commits, permits or allows any breach or default in the performance and observance of any of these conditions the Council may terminate the permission to use the premises and the hirer shall immediately vacate the premises and the security deposit shall be forfeited to the Council.
Neither the Council nor its servants shall be liable for any loss or damage sustained by the hirer or any person, firm or corporation entrusting to or supplying any article or thing to the hirer by reason of any such article or thing being lost, damaged or stolen. The hirer hereby indemnifies the Council against any claim by any such person, firm or corporation in respect of such article or thing.
11. REFUSAL TO GRANT HIRE
It shall be at the discretion of the Council to refuse to grant the hire of the Hall/Meeting Room in any case and, not withstanding that permission to hire the premises may have been granted or that these conditions may have been accepted and signed and the fees and deposit paid, the Council shall have the power to cancel such permission and direct the return of the fees and deposits so paid. The hirer hereby agrees in such case to accept the same and shall be held to have consented to such cancellation and to have no claim at law or in equity for any loss or damage in consequence thereof.
12. GOOD ORDER
The hirer shall be responsible for the full observance of these conditions and for the maintenance and preservation of good order in the premises throughout the whole duration of the period of use. No spitting, obscene or insulting language or disorderly behaviour or damage to property shall be permitted in any part of the premises. Smoking is not permitted in any Council building.
The hirer is responsible for leaving the premises in a clean and tidy state, and shall immediately remove all rubbish, refuse and waste matter. Any cost incurred by Council in cleaning the premises resulting from the condition in which the hirer left the premises shall be recoverable from the hirer.
(a) The floors, walls, curtains or any other part of the building or any fittings or furniture shall not be broken, pierced by nails or screws or in any other way damaged. (b) The hirer shall accept full financial responsibility for damage to Council property except for normal wear and tear.
No notice, sign, advertisement, scenery, fittings or decorations of any kind shall be erected on the building or attached or affixed to the walls, doors or any other portion of the building, fittings or furniture, without prior consent of the Council.
In the event of any dispute or difference arising as to the interpretation of these conditions or of any matter or thing contained therein, the decision of Council thereon shall be final and conclusive.
17. LIMITATIONS OF HIRE
By signing this application, the Hirer acknowledges that this agreement specifically relates to the Area Being Hired described in Details of Booking in Schedule 1. If the Hirer wishes to hire additional rooms, including for an event that is to be held on the same date and time as the original hire, additional fees must be paid and a separate agreement must be entered into and approved by the Council/Hall Management Committee.
All correspondence regarding any issue associated with the hire agreement, including the practical application of the agreement (the Hire itself), is to be between the Hirer as mentioned within this application and the Booking person responsible for the building. At no time, except for reasons of emergency or imminent danger are any persons other than the Hirer and Booking person to enter into correspondence of any nature with parties outside of this agreement.
PERSONAL INFORMATION PROTECTION STATEMENT
The personal information requested on this form is being collected by the Council for the purpose(s) of processing applications for community hall and / or meeting room hire and will be used for that/those primary purpose(s).The intended recipients of the information are Council Officers, data service providers engaged by Council from time to time / any other agent or contractor of Council. Council may disclose the information to law enforcement agencies, courts and other organisations authorised to collect it. Failure to provide this information will result in your application not being able to be processed. Personal information will be managed in accordance with the Personal Information Protection Act 2004 and you may make application for access or amendment to your information in writing to the General Manager, PO Box 210, Huonville 7109. You may be charged a fee for this service.
The Main Hall is a large 12 metre by 21 metre polished timber floor area and includes a stage that is 7.6m deep by 12.2m wide. (Note: Maximum permitted numbers due to COVID - Main Hall - 126, Upstairs Balcony - 42)
An intimate upstairs room perfect for small to medium sized meetings. (Note: Maximum permitted numbers due to COVID - 20, including bar area)
The Noni Carr room is suitable as a small meeting room (8 – 10 persons) or as a bar for the main hall with a drinks fridge. (Note: Maximum permitted numbers due to COVID - 14)