Room Hire Charges - July 2024 - June 2025

Hall hire fees and bonds are set by the Council on 1 July each year.

Hire charges cover access to the hall or room hired for the agreed period (the hire fee includes the time required to set up beforehand and to clear up after the event).

It is possible that the Main Hall and the Supper Room may be hired simultaneously for two different activities. If you believe the activity you are organising is incompatible with another activity, please mention this when signing the hire agreement.

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Note – the Franklin Palais Collective operates a small shop in a room at the front of the Palais from 10am to 3pm on Fridays, Saturdays and Sundays.  Funds raised by the Collective help pay the costs of operating and maintaining the Palais Theatre. If you believe the event you are organising is not compatible with this, please discuss with the Booking Officer at the time of signing the hire agreement.

HALL HIRE FEES (Mon - Thurs) Room Daily Rate Hourly Rate Main hall $190 $35 Supper room $65 $20 Nonie Carr room $ 65 $20

HALL HIRE FEES (Fri - Sun) Room Daily Rate Hourly Rate Main hall $220 $40 Supper room $90 $25 Nonie Carr room $90 $25

Meetings with 15 or less attendees rate:  $15 per hour for non-profit community organisations or groups.

Bonafide Community Groups rate:  $15/hour.

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Event set up and breakdown - Normal room hire rates apply for the time needed to set up prior to your event, and breakdown of the event.

If any one Hall or Meeting Room is hired more than once a week by the same user, the hire fee can be discounted by 25% (not applicable to community groups hire rates)

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Bonds

The Palais Management Committee manages a bond system for hall hirers, on behalf of Council. All bonds must be paid prior to the event, and are refundable when all Hall Hire Terms and Conditions are met (see our website page https://franklinpalais.com.au/bookings/)

• An event bond of $250 per hire (covers damage, breakages, or any additional cleaning required)
• For events where alcohol will be consumed (e.g. weddings, birthday parties, fundraisers etc.) the function bond is $500.
• Please note that on completion of your hire, the venue must be left clean and tidy, with all furniture returned to its original location – if not, there will be a minimum fee of $50 to cover any additional cleaning/tidying costs

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Equipment Hire Rates

The Palais Theatre offers a number of additional items that are available for hire, if requested. All items are to be returned in a clean state and breakages must be notified to the Booking Officer.

Note: If hiring cups then teaspoons and milk jug are included.

Glasses (wine, champagne)	$22 per 100. (breakages = $3 per glass)
Urn / day	$10
Cups (if not hiring glasses)	$10
Urn + glasses + cups	$32

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 Sound System / Projector Hire Rates

A.  Hire

The Palais sound System (PA + microphone) is available for use by hirers for $15.

We also have a table-top data projector + screen - $25 ($10 community rate)

Digital cinema projector

• $100 per use/day (includes up to one hour of technical assistance)
• Community Rate $70.00 per use/day (includes up to one hour of technical assistance)
• A separate equipment bond of $250 is applicable and must be paid prior to the event

B.  Technical Assistance

If you require technical assistance to manage the in-house sound system or the projectors, we can recommend a local contractor who can be hired independently. Contact bookings@franklinpalais.com.au for details.

Event Signage

There is the option to hang external signage.

Contact bookings@franklinpalais.com.au to discuss options available.

Cleaning costs

Before your hire begins, we will let you know what we expect from hirers regarding tidying up and cleaning at the conclusion of an event. Hirers will be charged a fee to cover the cost of additional rubbish disposal, or cleaning or tidying up, if required after the event.  

If you wish the Palais contract cleaner to clean on your behalf, this needs to be agreed with them, and arranged at least 2 weeks ahead of your event.  Please mention this to our Booking Officer well ahead of your hire.  the contract cleaners contact details are:

Trish Johns
0409 563 357

The Palais has limited food preparation and food warming facilities. Please discuss your needs with the Booking Officer prior to confirming your booking to avoid potential disappointment. Charities and community organisations play an important role in our community, and fundraising events are a major contribution to the work of the community. But no one wants people to get sick from the food they eat at these events. In Australia, Food Standards Australia New Zealand law places important responsibilities on the proprietor of a food business. If you are the organiser of an event or an official of a charity or community organisation that is selling food, it is necessary to be aware of these responsibilities. Complying with the law is straightforward if you understand your legal responsibilities and plan your events properly and in good time. Please follow the link to the Food Standards Australia New Zealand Charities and Community Organisations Fact Sheets here to view or download any required facts sheets for food safety standards when catering an event.